The website OHTAtraining.org is operated by the Occupational Hygiene Training Association (“OHTA”), a registered UK charity (charity number 1168722, registered office 5/6 Melbourne Business Court, Millennium Way, Pride Park, Derby, DE24 8LZ, UK).
Interpretation of this agreement shall be subject to the law of England and Wales.
If you do not agree to any of these terms, please do not use OHTAtraining.org.
This policy sets out how the Occupational Hygiene Training Association (OHTA) uses and protects your personal information, including data from your use of our website.
OHTA is the Data Controller for personal data relating to supporters and website users. Our ICO registration number is ZA099142.
We do not trade personal data for commercial purposes and will only disclose it if it is required by law, it is necessary to fulfil our contract with you, or it is with your consent.
This policy was last updated in June 2021 and adheres to the General Data Protection Regulation (GDPR), which came into force on 25 May 2018.
Read more about the data we process and store:
Authorised Representatives of Member Associations
According to the OHTA Articles of Association, the Board must keep a register of names and addresses of the members together with the name of each member’s Authorised Representative. OHTA assumes that an individual who represents an organisation that is a member of OHTA would expect to receive communications such as an e-bulletin or news release because they align with the objectives and commitment identified in OHTA’s agreement with the association. These communications are sent to the Authorised Representative based on there being a legitimate interest for the representative and the association, and so that the representative can share information with the association.
Approved Training Providers
OHTA assumes that an individual who represents an organisation that is an Approved Training Provider of OHTA would expect to receive communications such as an e-bulletin, news release, or guidance on course delivery because they are considered professionally relevant, and provide information relating to the OHTA international training scheme and qualifications framework.
Personal information is stored securely on our computer system and in Dropbox, which is a cloud-based system.
Supporters of OHTA
If you attend an event related to OHTA for which OHTA provides speakers and content as well as organising the venue, you will usually be asked to provide personal information (name, organisation). We will use your personal information to keep a record of attendance. If you would like to be added to our distribution list for news about OHTA, you can sign up at the event by providing your email address, or sign up on our website.
If you are a speaker/presenter at an OHTA event, we will publicly promote your involvement via Twitter, LinkedIn, and emails to our stakeholders. This data may continue to be processed by those platform providers after the event has ended.
If you belong to an organisation that is a partner/stakeholder of OHTA, or are a volunteer working for OHTA, OHTA assumes that you would expect to receive communications such as an e-bulletin or news release because they are considered professionally relevant, and provide information relating to the OHTA international training scheme and qualifications framework
We use Mailchimp to manage our emails relating to announcements and ebulletins. Mailchimp stores their data in the US although they comply with the EU-U.S. Privacy Shield Framework and the Swiss – U.S. Privacy Shield Framework. You can opt-in or out at any time by selecting ‘unsubscribe’ at the bottom of one of our emails or by sending an email to team@OHTAtraining.org.
We only collect the minimum personally identifiable information that is needed to operate OHTAtraining.org. We may however collect anonymous (non-personally identifiable) information to help us improve the OHTA website.
We use "cookies", which are small pieces of information that are stored by your browser on your computer's hard drive. Session cookies are used to maintain session requests and to protect us and you against Cross-Site Request Forgery attacks. Please note that Craft’s default cookies do not collect any personal or sensitive information. Craft's default cookies do not collect IP addresses. The information they store is not sent to Pixel & Tonic or any 3rd parties.
Some cookies are necessary which means the website cannot function properly without them. Necessary cookies can only be disabled by changing your browser preferences.
We use Google Analytics (GA) to track site user interaction. We have GA code installed on our site which creates cookies. The cookies contain an ID number that is used to uniquely identify your browser and track each site you visit that has GA enabled.
We use this data to determine the number of people using our site and to better understand how they find and use our web pages. With this information, we can continually improve the information that we provide on our site. We can also use it to increase the number of new people finding our site.
GA stores the following data:
- Time of visit, pages visited, and time spent on each page of the webpages
- Referring site details (such as the URL a user came through to arrive at this site)
- Type of web browser
- Type of operating system (OS)
- Network location and IP address
If you already have GA cookies, they will be updated with the latest information about your visit to the site. As we cannot access any personal data about you ourselves, we are not the Data Controller for your GA profile data. You would need to contact Google directly for this information.
You have the right to object to this tracking and to stop it from happening. If you are uncomfortable with this tracking, you can take the following actions:
- Untick the Statistics box in the cookie consent pop-up box
- Use a tracking-blocker, such as Privacy Badger
- Clear cookies after every browsing session
- Install the GA opt-out extension
Please refer to your browser's help screen or the About Cookies website for more information on how to clear, enable and manage cookies. Denial of cookies should not prevent you from using OHTAtraining.org but you may find reduced functionality.
Before you search for training materials, we ask if we can collect some anonymous information from you. This is to help us understand our users better and improve our global training effort. If you do not wish to provide the information, you can skip the page and go directly to the training materials.
Website Administrators (Approved Training Providers)
We need to obtain and hold personal information about you so that you can be registered as an administrator in order to manage your organisation’s web pages. You have the right to access your information at any time. For queries or to delete your account please contact us by email at team@OHTAtraining.org.
We do not disclose personal information to any unaffiliated third party without your express agreement. If you suspect that information about you has been used by third parties without your agreement please let us know so that we can investigate the circumstances. You can contact us by email at team@OHTAtraining.org.
As an individual whose personal data is processed by OHTA you have the following rights:
- the right to access the data we hold about you
- the right to have your data rectified if it’s inaccurate
- the right to erasure (in some circumstances)
- the right to object to processing carried out
- the right of data portability
- the right to object to direct marketing
- the right to have your data restricted or blocked from processing
To exercise any of these rights, please email us at team@OHTAtraining.org
Most of the materials on this site are licensed under Creative Commons. You may use the materials on this website to promote occupational hygiene within the conditions of the licences. Please check the conditions of the licenses carefully. Some licences may allow commercial use, some may allow you to modify the contents, but not all do. In all cases, copyright remains with the originator of the materials.
You may use the website for commercial purposes that are consistent with the aims of OHTA, such as advertising training events, but spam and crassly commercial material is not permitted and may be taken down.
You must not submit:
- material that is violent, obscene, harassing, threatening, discriminatory, libellous or defamatory, profane or hateful
- material that violates the privacy or publicity rights of any third party, or is otherwise inappropriate
- information that is competitively sensitive or confidential
- information that is false or misleading
- any information regarding any contest, giveaway, or sweepstakes
- any material that is Illegal or that suggests or encourages illegal activity
- any third party content without proper authorization
- content that infringes third party intellectual property rights (copyright, trademark, etc.)
You must not upload materials that contain or install destructive viruses, malware, trojans, etc. You must not alter or modify any part of the website other than as may be reasonably necessary for its intended purpose (eg. uploading relevant information).
OHTAtraining.org links to other websites that are not operated by OHTA. These links are provided for your convenience to provide further information. They do not signify that OHTA endorses the other website(s). OHTA has no responsibility for the content of the linked website(s).
OHTAtraining.org is not intended for use by children.
This website contains material that is owned by or licensed to OHTA. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction of such material is prohibited unless specific permission is granted.
OHTA reserves all rights to its intellectual property and content. You may not use the OHTAtraining.org or OHTA names or logos in any of their forms in any way that deliberately or inadvertently suggests or gives the impression of a relationship with or endorsement by OHTA.
All other brand names and logos that appear throughout the course materials and web pages are marks owned by third parties.
You confirm that any content you upload is either your own copyright or if it is the copyright of others, that you have obtained the necessary permissions and acknowledged the source appropriately in the uploaded content.
If you notice anything on OHTAtraining.org that appears to be an infringement of copyright, please inform us by sending an email to firstname.lastname@example.org
Please note that you may be liable for damages (including costs and legal fees) if you misrepresent that a product or activity is infringing your copyrights. If you are not sure whether material available online infringes your copyright, we suggest that you first contact a lawyer.
All services and information are provided without representation or warranty.
Neither OHTA nor any third parties connected with OHTAtraining.org provide any guarantee of the accuracy, timeliness, suitability, or safety of the training materials. OHTA does not accept responsibility for any files or links uploaded by users of OHTAtraining.org.
It is your own responsibility to ensure that any products, services, or information available through this website meet your specific requirements.
Use of any information or material on this website is entirely at your discretion. OHTA, its officers, directors, and volunteers shall not be liable for the way that any material is used or interpreted or for any direct or indirect consequences or damages resulting from the use of the website. Your use of the information on OHTAtraining.org is entirely at your own risk for which we shall not be liable.
OHTA hereby disclaims all warranties of any nature, express, implied or otherwise, or arising from trade or custom, including, without limitation, any implied warranties of merchantability, non-infringement, quality, title, fitness for a particular purpose, completeness, or accuracy. To the fullest extent permitted by applicable laws, OHTA shall not be liable for any losses, expenses or damages of any nature, including, without limitation, special, incidental, punitive, direct, indirect, or consequential damages or lost income or profits, resulting from or arising out of a company’s or individual’s use of the website, whether arising in tort, contract, statute, or otherwise, even if advised of the possibility of such damages.